Contract and Invoice Instructions

Last Updated: November 20, 2017 - 8:15 PM

Contracts

Required Format

  1. Contact name – the VP Finance/Person in charge of external negotiations for the service line
  2. Company – UBC Commerce Undergraduate Society c/o AMS of UBC, [Service/Conference Name]
  3. Address – Henry Angus Building, Sauder School of Business, The University of British Columbia, 445 – 2053 Main Mall, Vancouver, BC, Canada, V6T 1Z2
  4. Contract signing area wording:
  • This contract is between ABC Company and the Alma Mater Society of UBC on behalf of the UBC Commerce Undergraduate Society
  • Signing officer: AMS Representative

Processing Instructions

  1. Contracts will take approximately 7 business days to be signed
  2. All contracts for the CUS have to be submitted to the Matthew Yong, Associate Vice-President Finance to be signed by the AMS
  • The risk of signing contracts by yourself is that you will be taking on illegal liabilities that may arise if any terms and conditions of the contract are violated
  • Submitting contracts will ensure you and the participants the protection and insurance provided by the AMS (if requested)
  • Please email the Associate Vice-President Finance at matthew.yong@cus.ca to hand in contracts

Invoices

Required Format

  1. Bill to:
  • Contact name – the VP Finance/Person in charge of money’s name for the service line
  • Company – UBC Commerce Undergraduate Society c/o AMS of UBC, [Service/Conference Name]
  • Address – Henry Angus Building, Sauder School of Business, The University of British Columbia, 445 – 2053 Main Mall, Vancouver, BC, Canada, V6T 1Z2

Processing Instructions

  1. Please submit invoices (prefer print over electronic) to the Matthew Yong, Associate Vice-President Finance at matthew.yong@cus.ca.
  2. Provide a clear explanation of what the invoice is for and other supplemental information that is relevant
  3. Companies should expect a cheque in the mail 10 business days from the day the invoice is received by the Finance Commission