Contract and Invoice Instructions

Contract

Required Format

    1. Contact name – the VP Finance/Person in charge of external negotiations for the service line
    2. Company – UBC Commerce Undergraduate Society c/o AMS of UBC, [Service/Conference Name]
    3. Address – Henry Angus Building, Sauder School of Business, The University of British Columbia, 445 – 2053 Main Mall, Vancouver, BC, Canada, V6T 1Z2
    4. Contract signing area wording:
      • This contract is between ABC Company and the Alma Mater Society of UBC on behalf of the UBC Commerce Undergraduate Society
      • Signing officer: AMS Representative

Processing Instructions

  1. Contracts will take approximately 7 business days to be signed
  2. All contracts for the CUS have to be submitted to the Nicole Zhu, Vice-President Finance to be signed by the AMS
    • The risk of signing contracts by yourself is that you will be taking on illegal liabilities that may arise if any terms and conditions of the contract are violated
    • Submitting contracts will ensure you and the participants the protection and insurance provided by the AMS (if requested)
    • Please email the Vice-President Finance at nicole.zhu@cus.ca to hand in contracts

Invoices

Required Format

  1. Bill to:
    • Contact name – the VP Finance/Person in charge of money’s name for the service line
    • Company – UBC Commerce Undergraduate Society c/o AMS of UBC, [Service/Conference Name]
    • Address – Henry Angus Building, Sauder School of Business, The University of British Columbia, 445 – 2053 Main Mall, Vancouver, BC, Canada, V6T 1Z2

Processing Instructions

  1. Please submit invoices (prefer print over electronic) to
  2. Provide a clear explanation of what the invoice is for and other supplemental information that is relevant
  3. Companies should expect processing time of 14 business days from the day the invoice is received by the Finance Commission